If you are in the midst of planning your wedding, you have probably realized that you are going to need to hire a company to provide your equipment rentals. Whether you need tables and chairs, or a tent, or something as simple as dinnerware, you are going to need to hire a rental company. You probably do not know where to begin, since tents, tables, and other items aren't things you have to rent on a regular basis, especially for a large group of people! We put together this guide to help you through the process of searching for and choosing the best company to provide the appropriate items for your company.
To begin you will need to create a list of companies you would like to inquire about. To create your list you should begin by searching on the Internet. Search for local rental companies and from the results, check the companies' websites to see what items they offer. Typically you'll be searching for items like tables and chairs, tents and canopies, dance floors and staging, dinnerware, glassware, table linens and other wedding accessories. from one company or if you'll have to work with more than one. Maybe one company has all the items you need, but another offers one item with a quality you prefer, so you rent one of the items from another company. Keep in mind, however, that renting all of your items from one company might result in a discounted price! It's also important to be sure that you absolutely need an item before renting it. For example, you might find that your DJ will supply a dance floor and custom lighting, or that your venue already offers tables and/or requires you rent linens from a specific company. Keep a list of the companies and what items they offer.
Now that you have an idea of what the companies offer, look at their prices and come up with a budget that you can afford. You will also need to determine what you need to rent and the quantity of each item. Keep in mind that you want quality items for your wedding, so even if you can't afford the most expensive options available, try to avoid being drawn into the cheapest option. If the items at the cheapest price are of poor quality, then it's not really a deal. Once you have decided what you want to rent, and have an idea of which companies on your list can offer each, call the companies on your list and get a quote. It is important that you shop around before making a final decision.
Now that you've got a narrowed down list of companies that offer what you need within your budget, stop by their offices and view the items in person so you can see the quality of what their actual inventory is. Ask about delivery, set up, and take down services and if that's included in the price you were quoted over the phone or if those services cost extra. To avoid being responsible for any damages, it's a good idea to make sure the company sends a team to set things up, especially with items like string lighting or projectors for custom dance floor lights. After these appointments you should be ready to decide which company is right for you, and you'll be ready then to ask for a contract for services. Read it carefully and make sure all of the services are detailed, including the number of items, cost of each, set up/take down service, delivery times, tax, etc. as well as a damage clause that clearly outlines what steps are taken if anything is broken or damaged, whether it's by their employees during set up or by your guests during the reception. Once you feel confident in signing it, you're ready to make a down payment!
We hope you've found this guide useful and choosing the items you need for your wedding will be a simple process!-Back to Wedding Guide-